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Weddings Frequently Asked Questions...

 

  1. How long has Oatlands been a wedding venue?
  • Oatlands has operated as a wedding venue for over 30 years and also hosts showers, birthday parties, private teas, and more!
  1. What is the typical wedding at Oatlands like?
  • The 5 hour timeline typically includes a 30 minute ceremony in the lower gardens, an hour of cocktails in the upper gardens, and a 3 ½ hour reception in either the Carriage House, under the Oatlands Pavilion, or tented on the Front Lawn of the Mansion. Additional timing may be added for an additional fee. However, we are open to new ideas and exploring options to create custom packages. We want your wedding to be uniquely yours.
  1. Does getting ready on-site or cleaning up after my wedding count toward my 5-hour rental?
  •  Generally, wedding parties may arrive up to 2.5 hours before the ceremony begins to prepare, and vendors require roughly an hour to breakdown. This time does not count toward your 5-hour rental.
  1. What time does my event need to end?
  • Events at Oatlands end by 11:00 p.m. in order to adhere to Loudoun County’s sound ordinance.
  1. What ceremony sites are available at Oatlands?
  • The most popular ceremony sites are the Boxwood Parterre, and the Sundial Parterre within Oatlands’ formal gardens. More intimate ceremonies (with a smaller guest count) do have more options throughout the garden. From our manicured gardens to the fields, we have plenty of options to suit your unique style.
  1. How many people can Oatlands accommodate?
  • Our largest site can accommodate up to 250 guests, but we have a variety of other sites that are perfect for an intimate gathering or anything in between.
  1. What reception sites are available?
  • The Tented Pavilion is a stunning 50 x 90 space boasting with crystal chandeliers, a concrete base with brick inlays and a draped celling. It can accommodate up to 250 guests.
  • The Front Lawn space provides picturesque views and is located directly next to the historic mansion. A variety of tents sizes are available to be used on this site.
  • The Carriage House is the perfect location for an intimate affair. With wood paneled walls and features of the original stables this space can accommodate up to 75 guests.
  1. Is the Historic Mansion available for events?
  • Yes, however, because the home operates as a historic house museum, restrictions do apply.
    • The Drawing Room supports no more than 30 people.
    • Menus must be approved by Oatlands staff in order to protect our historic home. For example, red wine, powdered sugar, and excessively greasy foods are prohibited.
  1. Is Oatlands just a wedding venue?
  • Oatlands Historic House & Gardens is a National Trust for Historic Preservation co-stewardship site. The house, built in 1804, sits within the original 3,400-acre estate. Thirty years after the American Civil War, the Carter family sold Oatlands. William Corcoran Eustis, and his wife Edith Livingston Morton Eustis, bought the home in 1903. Their children donated the house and 261 acres to the National Trust in 1965. The property now consists of 400 acres.
  1. Is Oatlands open to the public?
  • Yes. Oatlands is open to the public April- December every day Monday-Saturday 10:00 a.m. - 5:00 p.m., and Sundays 1:00 p.m. - 5:00 p.m.
  • For this reason, weddings do not typically begin until after 5 o’clock to ensure a wonderful visit for our guests, and a perfect day for our wedding parties.
  1. Do I need to make an appointment with a Special Events Coordinator to view the property?
  • We would love for you to come to Oatlands for a tour of all the wonderful options we can provide for you! Please contact us to schedule an appointment.

Email or Call: (703)-777-3174 ext. 1.

  • You are welcome to stop by during business hours for a self-guided tour and map of the property.
  • The property is open April through December, our hours of operation are Monday-Saturday 10:00a.m.-5:00p.m., or Sunday, 1:00p.m.-5:00p.m. Please pick up a complimentary pass to the grounds at the Carriage House Gift Shop. [This pass does not include admittance to the Mansion.]
  1. Does Oatlands have a preferred vendor list?
  • Oatlands has an exclusive list of caterers, and an exclusive tenting vendor. This list is found under the 'Exclusive Vendor' tab.
  1. Do we have to use one of your caterers?
  • Oatlands is a historic property and has some strict regulations when it comes to caterers. We do require the use of a caterer on our list. In rare circumstances we do allow exceptions.
  1. Can I reserve a date?
  • We are happy to hold a date for you for two weeks at no cost. At the end of that time the date will be released if a contract has not been requested.
  1. What happens if it rains on my wedding day?
  • Oatlands and your chosen caterer will keep an eye on the weather radar and if inclement weather is unavoidable we will discuss options with you. We can use the reception site for the ceremony, you may choose to tent a second location in case of rain, or the Green House or Carriage House may be used for smaller weddings. Typically, the rehearsal is held the day before the big day, so if we know the weather may be poor, we can plan and practice ahead of time.
  1. Will there be more than one event on my wedding day?
  • Oatlands does not double book. The only exceptions are the possibility of a morning ceremony on the same day as an evening ceremony/reception, and these events do not overlap, or a small event in a separate location during which there is no possibility of guest interaction.
  1. Is the site handicap accessible?
  • Oatlands Historic House & Garden is predominantly an outdoor venue with gravel (of various grades) and dirt paths. There are also stone steps and sloping earth within the garden. The Historic Mansion is not wheelchair accessible.
  • For guests for whom mobility is an issue, we do have handicap parking in our main parking lot, or, for events held on the front lawn, parking available nearby. We also encourage guests to drop their loved ones as close to the ceremony/reception site as possible prior to parking.
  • You may request a property map in advance to share with drivers so they know where to park. This is especially useful as most guests have never been to the property before.
  • We also provide golf cart rides to and from the cars and the wedding site.
  1. Is a safety deposit required?
  • Oatlands requires a $500 check made out to Oatlands, Inc. This check is held until the day following the scheduled event, and given that no damage is sustained, the check is returned to you or destroyed
  1. Is event insurance required?
  • Oatlands requires a certificate of insurance with personal liability coverage of $1,000,000 per occurrence, $300,000 for "damages to premises rented," and said policy shall claim Oatlands as an additional insured party.
  1. Can we provide our own alcohol?
  • Yes! You would work with your caterer for your bartender and ABC license but you are welcome to provide your own alcohol. We even have a designated space so you can drop it off the day before your wedding.