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JOB OPENINGS

Executive Director

 The Board of Directors of Oatlands Inc., a 501(c)(3) non-profit organization, seeks qualified candidates to be the property’s next Executive Director.  Oatlands, Inc., operates and manages Oatlands Historic House and Gardens, which is a 400-acre estate owned by the National Trust for Historic Preservation and is located in the Piedmont region of Virginia between Washington, D.C. and the Shenandoah Valley. Oatlands is in Loudoun County, one of the nation’s fastest growing areas over the past two decades.  

Once part of the extensive Carter family holdings, Oatlands tells the stories of a 19th-century working plantation, an early 20th century country house, and the people who lived and worked there, including not only its wealthy owners but also the enslaved laborers and artisans.   In addition to the Greek Revival mansion, Oatlands property includes magnificent formal terraced gardens, one of the earliest extant greenhouses in North America, barns and other outbuildings, and the recently established Inn at Oatlands Hamlet.  Oatlands, Inc. was established by local residents to ensure that the Historic House and Gardens would continue to be an important local resource after the National Trust became its owner.  For more information about Oatlands, please see www.oatlands.org.

Job Summary:

The Executive Director reports to the Oatlands Board of Directors and works with the Board  to fulfill Oatlands’ vision and mission, ensuring that the site remain open to the public for historic, cultural and recreational uses while being financially self-sustaining. 

The Executive Director with support from the Chief Operating Officer is ultimately responsible for all aspects of operations, preservation, programming, development, finances, marketing and communications for Oatlands. The Board expects that primary responsibility for day-to-day operations of the site will be discharged by the COO, freeing the Executive Director to focus on devising and executing strategies enabling Oatlands to enhance and deepen its external relationships with existing and new financial supporters, community organizations, and Northern Virginia residents. Key responsibilities include  evangelizing Oatlands and heightening its profile in the county and the region, seeking new sources of funding, and successfully communicating the mission, vision, and story of Oatlands in pursuit of development and revenue goals. 

Details in each area follow:

Development

  • Engage vigorously and effectively in fundraising and development including:
    • Individual donors, annual appeal and board giving
    • Corporate and business sponsorships
    • Specific grant proposals
    • Capital campaign and other targeted fundraising initiatives

With support from the Chief Operating Officer:

Operations, Preservation and Programming

  • Oversee:
    • Public programs, including visitor center, daily tours, educational programs and special events.
    • Earned income activities such as on-site museum store, site rentals and private events.
    • Maintenance and conservation of the site’s buildings, gardens, landscape and collections.
    • Research and interpretation of buildings and collections, including archaeology and archival research.
  • Oversee the staff and volunteers.
  • Serve as the principal liaison to the National Trust for Historic Preservation.

Marketing and Communications

  • Oversee a robust communications plan of paid and free media (print and radio advertising, direct mail, Web site/blog, social media and public relations) reaching a diverse audience including the local community, local visitors, tourists, donors and others while raising the profile of Oatlands regionally and nationally.
  • Partner with other organizations in the community, such as Chamber of Commerce, tourism board and other not-for-profit organizations.

Finances

  • Oversee the development and management of the annual budget and operations plan and oversee annual audit in partnership with the Board Treasurer.
  • Responsibility for fundraising, including alignment of programs and events with generation of gifts and revenues.
  • Ensure that the Board is provided with regular financial reporting.
  • Rely upon the Chief Operating Officer to control expenditures and ensure that budgeted financial objectives are met.

Qualifications

  • Education:  The candidate should at a minimum hold a Bachelors degree. Candidates having experience suggesting special aptitude to lead an institution such as Oatlands, and/or candidates with a Masters degree in history, historic preservation, museum studies or a field directly relevant to the mission of Oatlands and the responsibilities of its Executive Director, are likely to be preferred.
  • Experience:  Relevant experience working with a board and leading a staff; minimum of seven years of successful and progressively responsible, executive experience.  Knowledge of and experience with managing a historic house museum, historic preservation best practices, historic property management of a site similar in size and scope to Oatlands (or larger), and/or not-for-profit institutions would be ideal.  Proven track record of significant fundraising and development success.
  • Skills:  Exceptional abilities in communications, management, team-building, and fundraising.  In particular, ability to effectively articulate the organization’s strategic mission and vision is essential.  Ability to inspire and work comfortably and effectively with a variety of people.  Ability to manage multiple projects simultaneously.
  • Personal characteristics: creativity, energy, entrepreneurial spirit and a passion for history.

Salary and benefits competitive for comparable positions in non-profit organizations.  Please let us know if you have particular salary requirements.

Application Instructions

Please email your cover letter and resume in Word or PDF format to board@oatlands.org.  Please, no phone calls. Applications will be considered as received and the position will remain open until filled.  The Search Committee would prefer to receive applications by September 1, 2018. Oatlands is an Equal Opportunity Employer.

 

Special Events & Site Use Coordinator

Oatlands Historic House and Gardens is seeking a qualified, energetic, and competent individual to assist the Special Events Manager with all aspects of the events department, including weddings, private parties, afternoon teas, photography, customer service/ hospitality care at the Inn at Oatlands Hamlet, and other special events responsibilities.  This position will report to the Manager of Special Events.

The candidate should possess a high-energy level and an outgoing personality with the ability to work evenings, weekends and holidays possibly exceeding 40 hours per week. This is a Full-Time exempt salaried position, with flexibility from January to March when Oatlands is closed to the public.  Extensive time management skills, ability to multi-task, and careful attention to detail required.  Candidate must also demonstrate a collaborative, positive, supportive spirit, and understand the logistics involved in events, but also appreciate the priority of protecting a historic site. Candidate must also be able to lift, carry, load materials weighing 30 pounds and perform physical tasks for event set up and break down.

Responsibilities include:

  • Fielding event inquiries and scheduling tours and meetings.
  • Provide assistance with event coordination and execution.
  • Creating and maintaining accurate paperwork for each event including billing and payment processing.
  • Maintain accurate informational documents for clients and vendors.
  • Maintain the Special Event specific website pages, social media platforms and Wedding website storefronts and maintain current event photos for Events Department use.
  • Schedule Photo Sessions and process payments.
  • Coordinate the Afternoon Tea Program including fielding inquiries, processing payments, event execution, and maintain inventory of supplies and equipment.
  • Coordinate the Inn at Oatlands Hamlet, including providing customer service check-in/check-out, light cleaning of the Inn, maintenance of supplies, food and equipment during guest stays, and serve as on-site emergency contact during all guest stays.
  • Other duties as assigned by the Manager of Special Events as needed.

Ideal candidate will have:

  • Experience with Microsoft Office, including Word, Excel, and Outlook.
  • Strong knowledge of Social Media platforms.
  • Understanding and appreciation for Historic Sites.
  • Ability to move tables, chairs, and other event equipment into place.
  • Outstanding verbal communication skills and ability to work in a fast-paced environment with flexibility and poise.

About Oatlands Historic House and Gardens:  Oatlands is a 400-acre estate located in the Piedmont region of Virginia between Washington, D.C. and the Shenandoah Valley within Loudoun County, one of the nation’s fastest growing areas.  Once part of the extensive Carter family plantation holdings, Oatlands tells the stories of a 19th century working plantation, an early 20th century country house, and the people who lived and worked there.  In addition to the mansion, Oatlands property includes magnificent formal terraced gardens, one of the earliest extant greenhouses in North America, barns, and other outbuildings.  Oatlands is owned by the National Trust for Historic Preservation and operated by Oatlands, Inc., both non-profit, non-government organizations.

Oatlands is a rich resource for the community, state, and nation.  We provide historical, educational and recreational experiences to our many visitors. Today, we tell the story of all those who lived and worked at Oatlands during the last 200 years.

Oatlands welcomes more than 75,000 visitors per year through our school programs, house and garden tours, afternoon teas, and large-scale events such as Oatlands’ Strawberry Festival, World War I and World War II Weekend, Harvest Festival and more.

Start date:  Immediately

Employment type:  Full Time

Professional level:  Coordinator

Salary and Benefits:  Salary is commensurate with experience, $30-35,000.  Generous benefits and holiday/vacation package.

Job functions:  Customer service, historic site, non-profit, museum, sales, education & administration.

Education:  High school diploma or equivalent required; college degree preferred.

Email cover letter and resume to:  jobs@oatlands.org