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JOB OPENINGS

MANAGER OF EVENTS & SITE USE

Oatlands, a National Trust Historic Site, seeks an experienced Manager of Special Events & Site Use to oversee all aspects of events department, including weddings, private parties, afternoon teas, field events and all other events. Responsibilities also include booking and maintaining the Inn at Oatlands Hamlet and providing logistical support for fundraising events. Candidate should also think creatively and propose new revenue positive events to attract new visitors to the historic property. The candidate should be a team player leading others and contributing to others projects, possess a high-energy level and an outgoing personality with the ability to work evenings, weekends and holidays possibly exceeding 40 hours per week. As Full-Time Exempt salaried employee, your work week would begin on Wednesday and end on Sunday, allowing for your “weekend” on Monday and Tuesday, with flexibility from January to March when Oatlands is closed to the public.  Extensive time management skills, ability to multi-task, and careful attention to detail required.  Please submit a cover letter and resume to jobs@oatlands.org.  Applications will be considered on a rolling basis. Please, no phone calls.

Qualifications:

An extensive knowledge of sales, event management and business management practices and procedures

Proven experience in sales with demonstrated success in lead generation and high rate of conversion

Availability to meet with clients for site visits and promote full usage of all facilities to maximize sales

Ability to exercise sound judgment and make proper decisions in handling incidents at all types of events

Must be able to communicate in a clear and concise manner, both orally and in writing with clients, potential customers and co-workers

Ability to plan, supervise and anticipate equipment needs for a variety of events

Must be able to track and maintain contracts with vendors and clients, including managing existing contracts with preferred caterers and ensuring contract compliance

Experience creating and managing budget for Events Department, while maintaining an awareness of all revenues and expenses that affect the business and drive decisions

Knowledge of marketing in print, online and using social media to promote sales of the site

Awareness of key trends in market and be pro-active in suggesting actions to maintain timeliness

Maintain extensive knowledge of competitors and what business is booking in the area

Must be comfortable attending and representing our site at industry and community meetings

Education/Skills:

College degree and three years experience working in events and sales for weddings—a degree in hospitality/tourism/event management is a plus

Knowledge of county and state and other licensing including fire, health and liquor control board

Experience utilizing Microsoft Word, Office and Excel and learn new programs as needed

Knowledge of event management, production and operations including coordinating events with promoters/private clients, pre-event planning, organizing physical facility and staffing

Must be able to identify and anticipate needs of clients and work proactively to resolve them

Strong organizational skills, detail management and multi-tasking abilities are required

Strong interpersonal and communication skills

Appreciation, understanding and ability to discuss the property’s history

Reliable transportation and proof of current insurance

Ability and willingness to lift, carry, load materials and perform physical tasks

Ability to enthusiastically lead and/or be part of a team

Proven record of stable employment

Compensation

Compensation includes a competitive salary and a full benefits package paid for by employer including: Health Insurance (medical and vision), Short Term Disability, Long Term Disability, Life Insurance, Dental, Workman’s Compensation, Sick Leave, Vacation Leave (exempt employees, after 90 continuous days of service, will receive vacation days), Flextime, Holidays, and Bereavement Leave.